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AI in the office: five tasks where AI already saves time

No longer a future topic: for these five office tasks, AI already saves noticeable time – and these are the rules to follow.

15 September 2026 · 2 min read

At a glance

  1. 01

    AI is particularly suited to drafts, summaries and recurring texts.

  2. 02

    Responsibility stays with people: always check the results.

  3. 03

    Clear rules on data protection and tools make its use safe.

01Small steps, noticeable impact

The biggest gain rarely lies in one big AI project, but in many small tasks.

Many companies are waiting for the big AI solution. Yet the quickest benefit lies in everyday work: in tasks that come back every week, take a lot of time and bring little joy.

The following five examples can be put into practice right away with common tools such as ChatGPT, Microsoft Copilot or Claude.

02Five tasks to start with

  1. 01

    Emails and quotes

    Create drafts from keywords and refine them in your own tone.

  2. 02

    Minutes

    Turn notes or recordings into structured summaries with action items.

  3. 03

    Texts for website and social media

    Ideas, variants and revisions in minutes instead of hours.

  4. 04

    Translations

    Quick first drafts for customers and partners, proofread by a person.

  5. 05

    Spreadsheets and analysis

    Summarise data, have formulas explained, spot anomalies.

03What to watch out for

AI writes convincingly – even when something isn’t right.

AI tools deliver fast results, but no guarantee. That’s why:

  • always check results, especially figures, names and legal statements
  • don’t enter personal or confidential data into free tools
  • companies should use business versions with a data processing agreement
  • agree as a team which tools may be used for what

Since February 2025, the EU AI Act has also required employees who use AI to be sufficiently trained.

04How to start as a team

Teams that try AI together find the best use cases themselves.

  1. 01

    Collect tasks

    Which activities take the most time every week?

  2. 02

    Start small

    Pick one or two tasks and test them for four weeks.

  3. 03

    Write down rules

    Briefly clarify tools, data protection and review steps in writing.

  4. 04

    Train

    In a workshop, everyone learns to write good instructions and check results.

Questions about this?

Want to use AI sensibly in your office? In a workshop, we’ll find the tasks with your team where it saves the most time.

Let’s talk+43 660 712 90 69servus@boromedia.at

Frequently asked questions.

Which AI tool is right for my company?

That depends on your tasks and your existing software. Teams working with Microsoft 365 often start with Copilot; ChatGPT or Claude are also good for texts.

Will AI replace employees?

Not in most businesses. It takes over routine work so there’s more time for customers and demanding tasks.

Do we need training?

Yes. Since February 2025, the EU AI Act has required sufficient AI literacy. Training also makes sure AI is actually used in everyday work.

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